We appreciate your interest in doing business with SCV Water. The purpose of this section is to explain how vendors and contractors may provide products and services to SCV Water. The Agency is always interested in securing responsible vendors and contractors who can meet its needs promptly, economically, and in the desired quality and quantities. Our aim is to promote business relationships within the Agency’s service area.
We hope this guide will benefit you as a new or present vendor or contractor.
Effective March 1, 2015:
Effective April 1, 2015:
SCV Water conducts public bidding for numerous products and services. Listed below is information regarding the bid process and how to submit a bid.
e-Procurement is the process in which an organization may conduct their procurement activities, such as bidding and contracting through the internet.
Purchasing & Contracts Administration has implemented an e-Procurement system called "PlanetBids". It will streamline our procurement processes and offer expanded services to our vendors by allowing them to participate in SCV Water procurement through the internet.
PlanetBids is a comprehensive, fully-integrated e-Procurement tool specifically designed to meet the procurement needs of the Agency. Within PlanetBids, purchasing functions are seamlessly integrated with each other. Purchasing data flows from solicitations to award, requisitions, and to purchase orders or contracts in a highly automated manner.
include but are not limited to:
In all instances in which vendor and contractor personnel enter SCV Water property to repair, install, service, construct, consult, etc., SCV Water requires a certificate of insurance verifying coverage per SCV Water insurance requirements. The Standard Contract Risk Transfer Provisions, General Conditions and Required Insurance can be found on the SCV Water website at the links listed below:
Written specifications are used in the bidding process to describe the required level of quality, quantity, delivery and scope of work. Formal bids must be submitted through our PlanetBids portal.
In order to maintain a competitive bid process, awards for bids will be based on the lowest responsible and responsive bid received that meets the written specifications.
“Lowest responsible bidder” means the lowest bidder whose offer best responds in quality, fitness and capacity to the requirement of the proposed work or usage. Such factors as delivery time, quality, compatibility, references, experiences, parts and services, freight cost, etc., may play an important role in awarding a bid to the “lowest responsible bidder.”
A “responsive” bid is one that is in substantial conformance with the requirements of the specifications, completeness of the quotation forms, inclusion of references and attachments and completion of required responses
To learn more about how to contract with the government, please visit:
